• Project Manager

    Job ID
    2018-10196
    Location
    US-NY-New York
    Category
    Project Management
    Company
    UNIFIED Oncology
  • Overview

    Unified_ONCO_Logo_RGB

     

    The Project Manager is responsible for coordination efforts across one or more agency brands. He/she organizes monitors and routes all jobs through the agency for his/her account.  The Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of regulatory submissions and financial tracking. He/she is responsible for training Project Coordinators and Sr. Project Coordinators.

     

     

    Primary Job Responsibilities

    • Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:

    Open job number and job site on blink when requested from account service

    Prepare and maintain job jacket to reflect accurate job history

    Setup and attend all start-up meetings

    Develop timelines with input from relevant departments

    Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)

    Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally

    Ensure timely development of color breaks and spec sheets by coordinating with

    Production and Art Director prior to pre-mechanical meetings

    Schedule and attend pre-mechanical meetings for every print job.  Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release

    Route jobs through all relevant departments and secure signatures at all stages of the job

    Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)

    If procedures are not followed, alert the Director of Project Management

    • Demonstrate proficient use of EAS for timesheets and financials

    Create and input estimates, PO’s and TO’s

    Review weekly estimate vs. actuals report

    Submit accurate timesheets on a daily basis

    • Demonstrate proficient use of blink
    • Prepare and submit jobs for regulatory review
    • Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)
    • Coordinate and run weekly status meetings
    • Attend client status meeting and develop/distribute client status report to Account Services
    • Attend client calls and create client contact report (CCR) and send to Account Services
    • Monitor jobs and alert team to possible delays/issues, assure open communication among team members
    • Maintain organized email archives
    • Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
    • Assist peers when workload permits
    • Perform other job-related tasks as assigned by the Director of Project Management

    Additional Responsibilities

    • Communicate effectively and professionally
    • Demonstrate ability to set priorities while handling multiple projects
    • Remain calm despite high pressure situations
    • Project a professional, positive attitude toward peers and clients
    • Foster a positive team atmosphere and establish credibility
    • Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
    • Help develop ideas to make the project management department and the agency run more efficiently
    • Train new Project Coordinators and Sr. Project Coordinators on agency and departmental process

    Qualifications

    • College degree
    • Minimum of 3 years traffic/coordination advertising experience
    • Minimum of 1 year supervisory experience
    • Excellent written and oral communication skills
    • Detail oriented
    • Ability to handle multiple projects and deadlines
    • Positive/helpful attitude

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