Omnicom Health Group

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Freelance Administrative Assistant

Freelance Administrative Assistant

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About this job



Administrative Assistant—Medical Education Company: Synergy Medical Education


Wanted: an organized, multitasking individual eager to provide administrative support to a successful, fast-moving agency!


Who Is Synergy?

Synergy is a full-service scientific strategy and medical communications company based in Conshohocken, PA. We provide medical education services globally to support pharmaceutical products and devices throughout the many phases of their life cycle. Over the last 20 years, we have built long-lasting relationships with medical opinion leaders, patient advocacy groups, and major pharmaceutical companies across Europe, the United States, Latin America, and Asia. In our growing Conshohocken office, our energetic and focused team develops robust communications and strategic solutions for our clients.


Your Role at Synergy

We are seeking an Administrative Assistant who will work closely with our Operations Manager and Finance Director to provide support to all levels of staff throughout the agency. As an eager and enthusiastic problem solver, you will help agency functions run smoothly so that our team can continue to deliver outstanding service to our clients. You will need to multitask and demonstrate dedication to efficiency and accuracy.


More Details on What You Will Do

  • Assume primary responsibility for answering and screening incoming phone calls
  • Accept deliveries to the office on a daily basis
  • Ensure that all bills are reconciled and recorded accurately in our financial management system
  • File all paid vendor invoices and out-of-pocket documentation in a timely and accurate manner
  • Manage liaison with property management and IT when issues arise
  • Ensure office and kitchen supplies are well stocked


The Skills, Experience, and Traits You Will Need to Be Successful at Synergy

  • You are smart and driven to succeed in everything you do.
  • Your written and verbal communication skills are exceptional—typos make you crazy!
  • You see problems as opportunities to learn.
  • You are an expert at “rolling with the punches” and at juggling many tasks.
  • You have effective time management skills and a positive attitude.
  • You don’t just think outside the box; to you, there is no box.
  • You have experience in an administrative capacity. A college degree (BA, BS) is preferred but not required.
  • You are detail oriented and have excellent organizational skills.
  • You are proficient in Outlook, Word, Excel, PowerPoint, and Internet applications.
  • You are client service focused.
  • You are a team player who is as excited about others’ achievements as you are about your own.


What Does Synergy Offer You?

We offer a stimulating working environment with a small, passionate group of people. We are centrally located in Conshohocken, PA, about 30 minutes northwest of Center City, Philadelphia, and 2 blocks from Spring Mill Station on the Manayunk/Norristown Regional Rail train line.


For more information on Synergy, please find us on LinkedIn or visit our Web site at