Omnicom Health Group

Returning Candidate?



Job ID 
US-NY-New York

About this job






As Receptionist, he/she is the first point of contact and makes the first impression for the agency. In this function, he/she supports the administrative assistants and various staff members on multiple interoffice and client directed assignments.  


Primary Job Responsibilities

  • Answer and direct all incoming calls in a professional and efficient manner; check messages each morning.


  • If an employee calls out sick/absent or late, notify that person’s administrative assistant and manager.


  • Cover reception desk at all times to meet and greet all guests, visitor and employees; if you need to step away, ensure that there is coverage from one of the administrative assistants.


  • Forwards any lists of visitors and freelancers to building management.


  • Call administrative assistants when a guest for their team arrives so that they can come to meet the guest.


  • Ensure that all freelancers sign in each day and sign off on timesheets once manager signs off.


  • Book requested BioLumina conference rooms


  • Display signs for client visits.


  • Update and distribute employee phone list monthly.


  • Accept and sign off on packages/food deliveries that are received.


  • Provide support to administrative assistants as needed.


  • Perform other job-related tasks as assigned by Director of Operations.





Additional Responsibilities

  • Communicate effectively and professionally both internally and externally.


  • Demonstrate good problem-solving and interpersonal skills.


  • Demonstrate ability to set priorities while handling multiple projects.


  • Remain calm despite high pressure situations.


  • Project a professional, positive attitude toward all staff members and clients within the agency.


  • Uphold Agency quality standards in servicing the Client.


  • Maintain accurate time sheets.


  • Foster a positive team atmosphere demonstrating respect for peers and supervisors and establish credibility both internally and externally.


  • Assist other members of department/team as needed when workload allows.






  • High school diploma required; BA degree strongly preferred.


  • 1-2 years general office experience. Experience in pharmaceutical industry a plus.


  • Strong knowledge of Windows, Word, Excel, Outlook, and PowerPoint.


  • Outstanding verbal and written communication skills.


  • Strong attention to detail.


  • Ability to work effectively in a fast-paced environment with changing priorities.


  • Strong team player with excellent interpersonal and communication skills.


  • Quick-thinking individual with enthusiasm and motivation who thrives in a fast-paced environment.