Omnicom Health Group

Returning Candidate?

Receptionist

Receptionist

Job ID 
2018-11111
Location 
US-NY-New York
Category 
Administration
Company  
Biolumina

About this job

Overview

 

 biolumina

 

Receptionist

As Receptionist, he/she is the first point of contact and makes the first impression for the agency. In this function, he/she supports the administrative assistants and various staff members on multiple interoffice and client directed assignments.  

 

Primary Job Responsibilities

  • Answer and direct all incoming calls in a professional and efficient manner; check messages each morning.

 

  • If an employee calls out sick/absent or late, notify that person’s administrative assistant and manager.

 

  • Cover reception desk at all times to meet and greet all guests, visitor and employees; if you need to step away, ensure that there is coverage from one of the administrative assistants.

 

  • Forwards any lists of visitors and freelancers to building management.

 

  • Call administrative assistants when a guest for their team arrives so that they can come to meet the guest.

 

  • Ensure that all freelancers sign in each day and sign off on timesheets once manager signs off.

 

  • Book requested BioLumina conference rooms

 

  • Display signs for client visits.

 

  • Update and distribute employee phone list monthly.

 

  • Accept and sign off on packages/food deliveries that are received.

 

  • Provide support to administrative assistants as needed.

 

  • Perform other job-related tasks as assigned by Director of Operations.

 

 

 

 

Additional Responsibilities

  • Communicate effectively and professionally both internally and externally.

 

  • Demonstrate good problem-solving and interpersonal skills.

 

  • Demonstrate ability to set priorities while handling multiple projects.

 

  • Remain calm despite high pressure situations.

 

  • Project a professional, positive attitude toward all staff members and clients within the agency.

 

  • Uphold Agency quality standards in servicing the Client.

 

  • Maintain accurate time sheets.

 

  • Foster a positive team atmosphere demonstrating respect for peers and supervisors and establish credibility both internally and externally.

 

  • Assist other members of department/team as needed when workload allows.

 

 

 

Qualifications

 

  • High school diploma required; BA degree strongly preferred.

 

  • 1-2 years general office experience. Experience in pharmaceutical industry a plus.

 

  • Strong knowledge of Windows, Word, Excel, Outlook, and PowerPoint.

 

  • Outstanding verbal and written communication skills.

 

  • Strong attention to detail.

 

  • Ability to work effectively in a fast-paced environment with changing priorities.

 

  • Strong team player with excellent interpersonal and communication skills.

 

  • Quick-thinking individual with enthusiasm and motivation who thrives in a fast-paced environment.