• Assistant Account Executive

    Job ID
    US-NY-New York
    Account Services
    Harrison & Star
  • Overview



    The AAE is responsible for creating timelines (in conjunction with the traffic department), managing account estimates and the OOP budget, and establishing time and event schedules. The AAE must have excellent communication skills with both clients and internal departments. The AAE must be a proactive person who can multi-task, coordinate tactical implementation with the Agency, foster a positive team atmosphere, and be a leader.



    Primary Responsibilities

    • Understand creative process, draft creative briefs and provide ideas for improving existing executions
    • Develop client estimates based on approved SOW
    • Help to manage day-to-day business of the account with responsibility for ensuring that work is done on-time and on-budget
    • Responsible for OOP budget:

     Work is completed within budget

     Request revised estimates if revisions affecting cost are requested

     Obtain signed estimates promptly

     Alert Client to financial ramifications of decisions in a timely manner

     Ensure that all billing is done accurately and promptly

     Track OOP billing to ensure that all expenses fall within approved guidelines

     Closes jobs

     Work diligently to meet Client's accounting needs e.g. accrues monies at the end of the

    calendar year per Client/Agency agreements, etc. vendors (premiums, special services,

    media buyers, etc.)

    • Responsible for ensuring that account is organized and efficient:

     Opening and tracking POs

     Maintaining/circulating accurate and complete Client and Job Lists

     Maintaining competitive binders

     Requesting job numbers

     Attending status meetings

    • Develop timetables in conjunction with traffic and production
    • Produce accurate and timely status reports/contact reports
    • Responsible for competitive overviews/analyses/POVs/monitoring
    • Develop agendas for Client meetings
    • Manage time effectively, meet deadlines, attention to detail, and set priorities for specific assignments, especially when handling multiple projects
    • Communicate effectively and professionally with both Clients and staff
    • Work with supervisor to ensure that all materials produced are accurate and represent the agency in a positive light
    • Continue to build mastery of marketing/advertising concepts
    • Evolve into an effective resource for Agency personnel

    Additional Responsibilities

    • Foster a positive, productive team atmosphere and establish credibility both internally and externally
    • Oversee more junior staff where applicable according to account staffing
    • Oversee administration and assist with scheduling of meetings and ensure appropriate equipment is used
    • Demonstrate a basic understanding of Client's business and Agency assignment
    • Develop knowledge of Client's goals and vision -- both the brand itself and the people involved -- and interact appropriately
    • If appropriate, coordinate tactical implementation with the Agency and client
    • Communicate direction/Client feedback to creative staff clearly and concisely
    • Record and summarize all Client contacts/decisions/approvals
    • Primary Client contact is generally Associate/Assistant Product Manager
    • Project professional, positive attitude/image toward Clients
    • Establish credibility internally and with Clients
    • Uphold quality standards in servicing the Client



    • College degree
    • 1 year Agency or comparable outside experience
    • Excellent written and oral communication skills
    • Familiarity with basic business principles
    • Professional demeanor


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