• Executive Assistant

    Job ID
    2018-13915
    Location
    US-NY-New York
    Category
    Administration
    Company
    Patients & Purpose
  • Overview

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    Title: Executive Assistant

    Department/Discipline: Administration

    Company/Location: Patients & Purpose / New York, NY


    Core Competencies:
     Flawless attention to detail, Interpersonal Savvy, Creativity and Problem Solving


    Overview:
     We are looking for a great Executive Assistant. This is a unique role at Patients & Purpose. It enables the candidate to split their time between gaining mastery in Account Management while supporting senior leadership team and P&P. This is a great springboard for a solid executive assistant to grow into a challenging career in account management.

     

    Administrative Responsibilities:

    • Provide calendar scheduling, travel planning and coordination, expense submissions and administrative assistance to 2 EVPs and 2 SVPs. Perform general administrative duties ensuring smooth day-to-day operations
    • Reorganize and prioritize meetings when the calendar is full and an additional meeting needs to happen (Must be on top of what is a priority so you know what can be moved).
    • Manages the P&P training calendar – liaison with the training department, work to maintain a with training to keep list of people who need to take mandatory classes, schedules P&P classes, trains new employees on admin procedure
    • Utilize project management skills to administer and coordinate client org charts and updated list of client contacts – proactively reach out to teams to get updates
    • Help organize and execute account department and Patients & Purpose events and gatherings

    Account responsibilities: 

    • Learns the agency process and how the account team functions to help add value to the agency
    • Supports a new business pitch
    • Supports key client projects, including but not limited to budgets in Excel, Keynote and PowerPoint presentations, etc.
    • Manage special projects as assigned by establishing objectives and milestones, defining resources, coordinating work plans and creating presentations or other documents as required to support the achievement of Patients & Purpose.
    • Provide a positive environment by modeling company values and influencing others to behave according to our company’s culture.
    • Proactively find ways to add value to the senior leadership team

    Qualifications and Experience:

    • Minimum 2 years required in previous experience as Executive Assistant.  Project Management experience is a plus. 
    • A proven track record of maintaining the highest level of confidentiality and responding in a discrete manner at all times
    • The ability to solve for solutions while maintaining a calm demeanor
    • Strong proficiency with both MAC and PC.  Must have superior Microsoft Office Suite skills, including Outlook, Excel, Word and PowerPoint. Keynote is strongly preferred.
    • Effective communication skills including verbal, written and presentation
    • Proven ability to work effectively both independently and in a team based environment
    • Demonstrated willingness to be flexible and adaptable to changing priorities
    • Ability to manage a diverse workload, and to multi task
    • Highly accountable, able to produce high quality deliverables and meet deadlines
    • Great client/customer service skills

    Patients & Purpose is an equal opportunity employer and offers a comprehensive benefits package to its employees.

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