• Account Executive

    Job ID
    2018-13966
    Location
    US-NY-New York
    Category
    Account Services
    Company
    Biolumina
  • Overview

    biolumina

     

     

    The Account Executive (AE) assists with the day-to-day business of the account, working closely with senior account leaders. He/she is responsible for managing day-to-day projects, tactical development, managing timelines, account estimates, the out-of-pocket (OOP) budget, and time and event schedules. This position works in close conjunction with the account team, creative team and other agency operations departments.

     

     

    Primary Job Responsibilities

     

    Financial Responsibilities:

    • Ensure that work is completed within budget (both hourly and OOP management)
    • Ensure that all billing is done accurately and promptly
    • Track OOP billing to ensure that all expenses fall within approved guidelines
    • Create or help AAE to create estimates and receive Agency and Client approval before starting project
    • Revise or help AAE to revise estimates as needed
    • Weekly review of hours/OOPs tracking
    • Alert Client to financial ramifications of decisions in a timely manner.
    • Work diligently to meet Client's accounting needs (e.g. Daily review of vendor purchase orders, job actuals, etc.)
    • Sign final draft invoices after reviewing with senior management.
    • Participate in reconciliation reports, scope of work (S.O.W.) development, and other critical financial documents
    • Keep client abreast of hours and OOP changes when revisions require updated estimates
    • Close jobs
    • Responsible for ensuring that account is organized and efficient:
      • Oversee opening and tracking Purchase Orders (POs)
      • Requesting and closing job numbers
      • Lead status meetings and individual project start-up meetings concerning projects AAE is managing (if applicable)
      • Lead project management from start to finish, starting with drafting estimates to creative briefs to receiving regulatory approval to production and ending with completion of job
      • Manage development and production within the Agency
    • Maintain regular Client contact, ensuring that the Client is updated and briefed on all relevant account activity
    • Maintain responsibility for accuracy of all communications to Client
    • Manage timetables in conjunction with traffic and production
    • Record and summarize all Client contacts, decisions, and approvals
    • Produce accurate and timely status reports/contact report
    • Responsible for competitive overviews (analyses and monitoring)
    • Communicate direction and Client feedback to creative staff clearly and concisely
    • Continue to develop fundamental understanding of marketing and advertising concepts
    • Demonstrate working knowledge of scientific category and brand
    • Performs other duties as assigned by manager

     

    Additional Responsibilities

    • Supervise Assistant Account Executive’s work (when relevant). Monitor (or help to monitor) daily account workload
    • Train (or help to train) new hires in process and procedures of the account
    • Delegate work to AAE when appropriate; communicate effectively
    • Manage time efficiently, meet deadlines, pay attention to detail, and set priorities for specific assignments, especially when handling multiple projects
    • Demonstrate good problem-solving and interpersonal skills
    • Remain calm despite high pressure situations
    • Project a professional, positive attitude toward peers and clients within the department and the agency
    • Uphold Agency quality standards in servicing the Client
    • Maintain accurate time sheets
    • Demonstrate an understanding of Client's business and Agency assignment, and contribute to strategic direction and solutions
    • Develop thorough knowledge of Client's goals and vision, both the brand itself and the people involved, and interact appropriately
    • Assist other members of department/team as needed when workload allows
    • Understand when it’s appropriate to make decisions independently and when to escalate issues/decisions to manager

    Uphold the Company Values (the 3 E’s) in all decisions and interactions

     

    Qualifications

    • College degree.
    • 2 years Agency or comparable outside experience.
    • Excellent written and oral communication skills including ability to write basic documents with minimal supervision.
    • Possess a good foundation of knowledge of marketing/advertising.

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