• Freelance Executive Assistant

    Job ID
    US-NY-New York
    CDM New York
  • Overview



    Title: Freelance Executive Assistant


    Department/Discipline: Administration 


    Location:New York



    • Manage a schedule flawlessly by maintaining an organized, up-to-date calendar and resolving conflicts efficiently, taking care to manage the needs of multiple stakeholders
    • Acts as the “gatekeeper” facilitating communication between senior leadership team, employees, and other senior leaders across all agencies
    • Manage travel and meeting arrangements by organizing logistics and liaising with key stakeholders and travel resources to confirm schedules and/or itineraries
    • Organize billing and budgeting documents by preparing reports and financial data, and processing expense reimbursements
    • Provide personalized and quality customer service to key stakeholders, by screening and prioritizing incoming information, recommending actions to resolve requests and referring stakeholders to appropriate employees or departments as required
    • Manage directly or help facilitate agency activities, including but not limited to budgets in Excel, Keynote and PowerPoint presentations, annual agency Vision meetings and quarterly agency town hall meetings.
    • Manage special projects as assigned by establishing objectives and milestones, defining resources, coordinating work plans and creating presentations or other documents as required to support the achievement of Entree Health.
    • Perform general administrative duties ensuring smooth day-to-day operations.
    • Provide a positive environment by modeling company values and influencing others to behave according to our company’s culture.


    Qualifications and Experience:


    • Bachelor’s degree
    • Superior verbal and written communication skills
    • Willingness to assist in writing business and/or client related documents
    • A familiarity with Keynote and WordPress (platform)
    • Proficient in Microsoft Office
    • Appropriately prioritize assigned tasks to ensure timely goal achievement
    • Quickly change direction when working on multiple projects
    • Excellent organizational skills and attention to detail


    Key skills and needs:


    • Excellent verbal and written skills. English majors welcome. If you can’t write clear, grammatically-correct English, this is not right the position for you.
    • Comfort with (or demonstrated interest in) science and complexity; the role is in the advertising and marketing  space, but clients include biotech, pharmaceutical, and medical device companies.
    • Speed and facility with Keynote and Powerpoint important, as is a good eye for design.
    • The more confident, self-directed, fast-learning, and initiative-taking the candidate is, the more likely they are to succeed. Eagerness to ask questions, do some digging, and partner with others to solve problems or accomplish tasks required.
    • Polish—candidate will be in regular contact with other agency presidents, creative directors and CEOs, and will serve as the ambassador for this CEO/CMO. So a crisp, cheerful, professional, and service-oriented demeanor is important.
    • Desire to grow within the network 


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