Project Manager

Job ID
US-NY-New York
Project Management
WILDTYPE, a TBWA\WorldHealth company




The Project Manager is responsible for coordination efforts across one or more agency brands. He/she organizes monitors and routes all jobs through the agency for his/her account.  The Project Manager keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of regulatory submissions and financial tracking. He/she is responsible for training Project Coordinators and Sr. Project Coordinators.



Primary Job Responsibilities

  • Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:
  • Open job number and job site on blink when requested from account service
  • Prepare and maintain job jacket to reflect accurate job history
  • Setup and attend all start-up meetings
  • Develop timelines with input from relevant departments
    • Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)
    • Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
  • Ensure timely development of color breaks and spec sheets by coordinating with
    • Production and Art Director prior to pre-mechanical meetings
  • Schedule and attend pre-mechanical meetings for every print job.  Ensure all relevant materials (including the job jacket) are brought to the meeting and be able to provide timing from mechanical to release
  • Route jobs through all relevant departments and secure signatures at all stages of the job
  • Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)
  • If procedures are not followed, alert the Director of Project Management
  • Demonstrate proficient use of EAS for timesheets and financials
  • Create and input estimates, PO’s and TO’s
  • Review weekly estimate vs. actuals report
  • Submit accurate timesheets on a daily basis
  • Demonstrate proficient use of blink
  • Prepare and submit jobs for regulatory review
  • Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)
  • Coordinate and run weekly status meetings
  • Attend client status meeting and develop/distribute client status report to Account Services
  • Attend client calls and create client contact report (CCR) and send to Account Services
  • Monitor jobs and alert team to possible delays/issues, assure open communication among team members
  • Maintain organized email archives
  • Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
  • Assist peers when workload permits
  • Perform other job-related tasks as assigned by the Director of Project Management


Additional Responsibilities

  • Communicate effectively and professionally
  • Demonstrate ability to set priorities while handling multiple projects
  • Remain calm despite high pressure situations
  • Project a professional, positive attitude toward peers and clients
  • Foster a positive team atmosphere and establish credibility
  • Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
  • Help develop ideas to make the project management department and the agency run more efficiently
  • Train new Project Coordinators and Sr. Project Coordinators on agency and departmental process



  • College degree
  • Minimum of 3 years traffic/coordination advertising experience
  • Minimum of 1 year supervisory experience
  • Excellent written and oral communication skills
  • Detail oriented
  • Ability to handle multiple projects and deadlines
  • Positive/helpful attitude



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