Freelance Media Finance Coordinator

Job ID
US-NY-New York
SSCG Media




Title: Media Finance Coordinator 


Company / Location: SSCG Media / New York


Department / Discipline: Media


Overview: Proactively troubleshoot unpaid buys with vendors to ensure end of year close-out is minimal.  Build relationship with vendor partners to ensure invoices are being submitted properly and become their trusted resource. 


Specific Functions:

  • Vendor Reconciliations/Management
    • Prepare all vendor invoice packets for processing
    • Open mail and obtain invoice, ensure POP is included and match with corresponding insertion order
    • Enter all vendor invoices into Microsoft Dynamics for payment by CDM finance and file in proper folders
    • When vendor invoices are missing POP or do not match insertion orders, MFC enters information into SharePoint Discrepancy Tracker until correct paperwork is provided at which time they will process
    • Set up monthly meetings/calls with internal teams to review discrepant items
    • Quarterly and End of Year Close Out
    • Work with internal planners/coordinator and vendors to receive and process final close-out paperwork
    • Finance Liaison
    • Work with finance on pre-payment for media tactics (convention tactics)
    • Work with finance on any issues that need troubleshooting with finance oversight

 Secondary Responsibilities:

  • Assist in media financial audits
  • Periodically update billing grids with client payment information

 Additional Skill-sets:

  • Friendly, professional and courteous individual with strong financial skills; proactive problem solver
  • Strong Organizational skills
  • Detail-oriented
  • Proactive
  • Computer Skills: Microsoft Office (Excel specifically), Microsoft Dynamics AX and ESSI (we will train on these systems, they do not need to know coming in)




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