Business Coordinator

Job ID
US-NY-New York


tbwa-worldhealth logo


Title: Business Coordinator


Department/Discipline: Administration  


Location: New York



  • Executive assistant role will be in support of 3 members of agency executive leadership team
  • Manage a schedule flawlessly by maintaining an organized, up-to-date calendar and resolving conflicts efficiently, taking care to manage the needs of multiple stakeholders
  • Acts as the “gatekeeper” facilitating communication between senior leadership team, employees, and other senior leaders across all agencies
  • Manage travel and meeting arrangements by organizing logistics and liaising with key stakeholders and travel resources to confirm schedules and/or itineraries
  • Provide personalized and quality customer service to key stakeholders, by screening and prioritizing incoming information, recommending actions to resolve requests and referring stakeholders to appropriate employees or departments as required
  • Manage special projects as assigned by establishing objectives and milestones, defining resources, and coordinating work plans
  • Perform general administrative duties ensuring smooth day-to-day operations.
  • Provide a positive environment by modeling company values and influencing others to behave according to our company’s culture.

Qualifications and Experience:

  • Superior verbal and written communication skills
  • Willingness to assist in writing business and/or client related documents
  • A familiarity with Keynote 
  • Proficient in Microsoft Office
  • Appropriately prioritize assigned tasks to ensure timely goal achievement
  • Quickly change direction when working on multiple projects
  • Excellent organizational skills and attention to detail
  • A keen interest in learning, growing, and potentially expanding into new and different roles within the organization


Key skills and needs:

  • Excellent verbal and written skills
  • The more confident, self-directed, fast-learning, and initiative-taking the candidate is, the more likely they are to succeed. Eagerness to ask questions, do some digging, and partner with others to solve problems or accomplish tasks required.
  • Polished, crisp, cheerful, professional, and service-oriented demeanor is important.
  • Desire to grow within the network


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