Omnicom Health Group

Returning Candidate?



Job ID 
US-NY-New York
Patients & Purpose

About this job



Role Responsibilities

  • Assist in assigning appropriate staff to project requests
  • Help maintain the database of what resources have worked on pitches, concepting, social brainstorms, etc.,
  • Submit freelance extension requests
  • Send welcome emails to new staff hires and freelance hires
  • Collect daily hot sheets from BCs and help manage a project heat map
  • Help manage creative OOTO calendar and requests to ensure proper coverage
  • Timesheet management across agency departments
  • Help oversee and improve current freelance process
  • Daily check ins with freelancers to ensure they are 100% billability while here
  • Making sure all updates’ are made to org charts in partnership with the resource manager
  • Manage the seating chart
  • Enter IT, office, and seating requests for all new hires and freelancers. Following up on any specific requests such as phones or equipment needed.


Desired Qualifications

  • Strong desire to learn the backend of the advertising business
  • Passionate about problem solving and working with people
  • Ability to move in a fast paced environment and wear many different hats at a time
  • A “can do” attitude and ability to get things done
  • Strong attention to detail.
  • Previous internship experience in project management or operations a plus but not necessary (this can be taught)
  • Basic Excel skills necessary 
  • InDesign, Photo Shop knowledge a plus